What is a Land Registry Extract? Complete Guide for 2025

An extract from the land register is the official document that provides complete information about the legal and technical status of a real estate property. This essential document, issued by the National Agency for Cadastre and Real Estate Publicity (ANCPI), serves as the "identity card" of your property.

In the context of real estate transactions in 2025, the extract from the land register plays a crucial role:

Certifies the legal right of ownership
Highlights any encumbrances or mortgages
Presents existing restrictions and easements
Confirms the area and boundaries of the property

This guide will provide you with essential information about the extract from the land register, the available types, and the process of obtaining one. You will learn how to correctly interpret the data in the extract and identify critical elements for the safety of your real estate transactions.

A detailed understanding of the extract from the land register helps you make informed decisions and avoid potential legal issues in the process of buying or selling a property.

1. What is a land register extract?

A land register extract is an official document issued by the competent authorities, which certifies the complete legal status of a property. This essential document contains detailed information about the real estate in question and serves as a legal instrument in various transactions and administrative procedures.

The main elements included in an extract are:

Identification details of the property:
Unique cadastral number
Exact address
Area of the land and/or building
Information about the owner(s)
Legal encumbrances and restrictions:
Mortgages
Easements
Prohibitions on transfer
Notes on real rights

The National Agency for Cadastre and Real Estate Publicity (ANCPI) plays a crucial role in managing these documents. Through its territorial offices, ANCPI:

Issues land registry extracts
Validates the information contained
Updates the national database
Ensures public access to information

The land registry extract represents the legal mirror of a real estate property, providing all the necessary data for assessing its legal status. The validity of an extract is guaranteed by the electronic signature of ANCPI and can be verified online through the institution's portal.

2. Types of land registry extracts

Extract for information

The extract for information is the official document that provides essential data about a real estate property. This type of extract contains:

Identification Date:
Cadastral number of the property
Exact address
Total area
Geographic coordinates
Property Information:
Type of property (apartment, house, land)
Number of rooms (for residential properties)
Purpose of the property
Specific characteristics of the construction

The extract for information serves multiple purposes in the process of real estate transactions:

Initial assessment of a property before purchase
Verification of technical data for drafting the preliminary contract
Documentation required for obtaining a mortgage loan
Preliminary analysis of the legal situation of the property

The validity period of the extract for information is 30 days from the date of issuance. Within this period, the document can be used for:

Consultation of the current legal status
Preparation of documentation for sale-purchase
Verification of existing encumbrances on the property
Obtaining necessary information for property valuation

This type of extract cannot be used for notarial transactions or changes in the land register, as it is intended exclusively for informational purposes.

Full extract

The in extenso land register extract is the official document that provides the most detailed overview of a real estate property. This type of extract includes:

Complete history of transactions carried out
Changes in ownership in the past
Previous and current encumbrances
Details about existing mortgages and privileges
Information about disputes associated with the property

The importance of the property's history is directly reflected in the acquisition process. An in extenso extract can reveal:

Frequency of ownership changes
Existence of unresolved legal issues
Significant changes in property value
Potential hidden restrictions or easements
Transaction patterns that may indicate structural problems

Requesting a detailed extract is especially recommended for complex transactions or properties with a rich history. This document helps you identify potential risks and make informed decisions in the real estate acquisition process.

Extract for authentication

The extract for authentication is an official document required by notaries in the process of authenticating documents related to real estate properties. This specific type of extract provides a complete and up-to-date picture of the legal situation of the property at the time of the transaction.

Main features of the extract for authentication:

Valid for 30 days
Automatically blocks the land register for other modifications
Specially certified for notarial use
Guarantees the authenticity of the information presented

Use of the Extract for Authentication by Notaries Public:

Notaries public use this document for:

Verifying ownership rights
Identifying existing encumbrances
Confirming the possibility of carrying out the transaction
Preventing real estate fraud

3. Importance of the Land Registry Extract in Real Estate Transactions

A land registry extract represents the key element in the process of buying and selling a real estate property. This official document provides the necessary security to both sellers and buyers by:

Verifying the ownership rights of the seller
Identifying existing encumbrances (mortgages, easements, prohibitions)
Confirming the area and boundaries of the property
Highlighting any ongoing disputes

The security of real estate transactions directly depends on the information provided in the land registry extract. Buyers can avoid unpleasant situations such as:

Purchasing a property with hidden debts
Issues related to disputed ownership rights
Discovery of construction or modification restrictions

Banks require this document for granting mortgage loans, using it as a risk assessment tool associated with the property. Notaries consider it indispensable for authenticating sale-purchase agreements, thus ensuring the legality and transparency of real estate transactions.

4. How to Obtain an Extract from the Land Register? Step by Step

Obtaining an extract from the land register can be done through two main methods:

1. Online through the ANCPI platform:

Create an account on the e-payment.ancpi.ro portal
Select the desired type of extract
Fill in the property details
Make the payment online
Download the document in electronic format

2. Directly at the cadastral offices:

Complete the application form at the counter
Present your identity document
Pay the fee at the cashier's office
Collect the extract on the specified date

Associated Fees for Obtaining an Extract: What You Need to Know?

The costs vary depending on the type of extract requested:

Information extract: 20 RON
Authenticated extract: 40 RON
Full extract: 100 RON

Issuance deadlines:

Standard: 1-3 working days
Urgent: 24 hours (additional fee)

Payment can be made:

Online - bank card
At the counter - cash or POS
By bank transfer

Note: The mentioned fees are valid for the year 2025 and may be subject to changes according to ANCPI regulations.

Conclusion: Smart Use of Land Registry Extracts in Your Real Estate Processes

The land registry extract represents the key to success in secure real estate transactions. This document provides you with legal protection and complete transparency regarding the targeted property.

Here’s how you can leverage the land registry extract to your advantage:

Check the complete history of the property
Quickly identify existing encumbrances and mortgages
Confirm the seller's real rights
Avoid potential legal disputes

Requesting an updated land registry extract helps you make informed decisions and avoid unpleasant surprises in the process of buying or selling. The minimal investment in obtaining this document can prevent significant financial losses and subsequent legal complications.

Frequently Asked Questions

1. What is a land registry extract?

The land registry extract is an official document that contains essential information about a real estate property, including its identification details, description of the property, and any existing encumbrances or legal restrictions.

2. What are the main types of land registry extracts?

There are three main types of land registry extracts: informational extract, detailed extract, and authenticated extract, each serving a specific purpose in real estate transactions.

3. How to obtain a land registry extract?

To obtain an extract from the land register, you must submit a request to the competent cadastral offices. The process involves completing a form, paying fees, and providing the necessary documents.

4. Why is the extract from the land register important in real estate transactions?

The extract from the land register plays a crucial role in real estate transactions, ensuring that the rights to the property are clear and that there are no hidden encumbrances that could affect the transaction.

5. What information can I find in an extract for information purposes?

An extract for information purposes includes general data about the property, such as its size, location, and type, and is useful in the preliminary evaluation of a property.

6. What role does the National Agency for Cadastre and Real Estate Publicity (ANCPI) play in issuing extracts?

The ANCPI is responsible for issuing and validating extracts from the land register, ensuring that the information contained is accurate and up-to-date.